The Overall page for a Project or Program presents all of the information needed to determine the current and project financial position of a Project or Program. A detailed overview of the columns and the data presented within is shown further down this page, however at a high level the Overall page presents:
- Budgets and Budget Adjustments
- Contracts and Variations, which gives us the Current Contract or Current Commitments
- Uncommitted, like Forecasts and not yet approved Contracts and Variations
- Final Forecast Cost, which is Current Contract + Forecast & Uncommitted columns. This also gives us the Variance, which is the under or over against the Budget
- Claims/Payments and Balances, which tells us how much we've paid and still have to pay which a % indicator for progress.
So what types of data go into each of these columns? We've provided a high level list here of what goes where!
Budgets and Adjustments
In this section of the Overall, we have the columns:
- Original Budget - The data that is entered when Budgets and Sub-Budgets are added/created
- Adjustments - The amounts that are moved between Budgets and Sub-Budgets
- Budget - The current Budget, taking into account the Adjustments that have been performed.
Contracts and Variations
In this section of the Overall, we have the columns:
- Contract - The data for all APPROVED status Contracts.
- Variations - The data for all APPROVED or IN-PRINCIPLE approved Variations against Contracts
- Current Contract = Contract + Variations
Uncommitted
In this section of the Overall, we have a single column Forecast & Uncommitted which includes:
- Contracts - PENDING status
- Variations - FORECAST and PENDING status
- Forecasts - OPEN status
Final Forecast Cost & Variance
In this section of the Overall, we have the columns:
- Final Forecast Cost = Current Contract + Forecast & Uncommitted
- Variance = Final Forecast Cost - Budget
Claims/Payments and Balances
In this section of the Overall, we have the columns:
- Paid to Date - The data for Payment Claims that are both APPROVED and PAID status. Despite the title of the column as 'Paid' to date, we currently include APPROVED status in here as a better representation of progress.
- To Be Claim = Current Contract - Paid To date, which gives us the balance of payments still to be claimed.
- Complete % = Paid to Date / Final Forecast Cost
Note: If the Claim Progress Bar is switched off, then the Paid to Column will only include PAID claims
How to turn on/off Claim Progress Bar: